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Documents & Forms

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Name & Available FormatPDFWORDEXCEL

F&A

Facilities & Administrative
F&A - Rates - How to Apply the Correct F&A RatePDF
F&A - University’s F&A Cost Rate AgreementPDF

PMR

Project Modification Request
PMR User Manual - Complete Campus User Guide PDF
PMR User Manual - PMR System Access & Navigation Section (41 pages)PDF
PMR User Manual - PMR Request Types & Routing Section (47 pages)PDF
PMR User Manual - PMR Form Header, Request, & Approval Section (28 pages)PDF
PMR User Manual - Glossary of Research Terms & Acronyms Segment (24 pages)PDF
PMR User Manual - Helpful Tips and Reminders for ProcessingPDF
PMR User Manual - Production Modifications (1/2015)PDFWord
PMR - SPARCS - Morris Animal Foundation - Request for Study change
Word
PMR - SPARCS - NC Dept of Ag & Consumer Service - Budget Modification Excel
PMR - SPARCS - NC Dept of Ag & Consumer Service - Contract Amendment RequestWord
PMR - SPARCS - NC DOT - Master Budget & Budget RevisionExcel
PMR - SPARCS - NC DOT - Project Authorization Cover PageWord
PMR - SPARCS - NC Biotechnology - No Cost Extension (NCE) with instructionsWord
PMR - SPARCS - NC Biotechnology - Technical Status ReportWord
PMR - SPARCS - Subaward - Action Request FormExcel
PMR - SPARCS - Quick Reference Guide FAQPDF
PMR - C&G Post Award forms - pending uploadPDF
PMR - Asset Management form - pending uploadPDF
PMR - Account CodesPDFExcel

SPA

Sponsored Project Administration Guide
SPA Guide - RFP Quick Reference GuidePDF
SPA Guide - Proposal Development Project Plan Quick Reference GuidePDF
SPA Guide - Mathematics Pre-Award Checklist (Example)Word
SPA Guide - FAQ’s on Computers and PeripheralsPDF
SPA Guide - Budget Sample - University Detail VersionExcel
SPA Guide - Budget Sample - University Summary VersionExcel
SPA Guide - College Template #1Excel
SPA Guide - College Template #2Excel
SPA Guide - Project Budget Sample (University sponsored)PDFExcel
SPA Guide - Budget Justification SampleWord
SPA Guide - Proposal Budgeting ChecklistPDF
SPA Guide - Federal Grants vs. Federal Contracts (courtesy of: Office of Research University of Pittsburgh)PDF
SPA Guide - The New Awards ChecklistPDFWord
SPA Guide - OMB Circular A-133PDF
SPA Guide - Subaward Action Request Form (SPARCS)Excel
SPA Guide - Cost Reimbursement Subawards (SPARCS)PDF
SPA Guide - Fixed Price Subawards (SPARCS)PDF
SPA Guide - Food Costs/Project ExemptionsPDFWord
SPA Guide - Food Cost Exemption Approval Letter C&G SamplePDF
SPA Guide - Chartfield Request System (Instructions)PDF
SPA Guide - Who to Contact Document (C&G/SPARCS/HR etc)PDF

Summer Salary

Summer Salary - Standard Operating ProceduresPDF
Summer Salary - Summer Salary Calculation ToolExcel
Summer Salary - Tool Best Practice SuggestionsWord
Summer Salary - Additional Compensation Application System InstructionsPDF
Summer Salary - Summer Sessions Payments InstructionsPDF
Summer Salary - Supplemental Pay: EPA Earnings CodesPDF
Summer Salary - After the Fact Summer Effort Documentation – Non-TEARS Effort OnlyPDF

Systems

Chartfield Request - Requestor GuidePDF
Chartfield Request - Department Approver GuidePDF
Chartfield Request - Contracts and Grants GuidePDF
Chartfield Request - EnhancementsPDFWord
Closeout - Financials 9.1 Upgrade - Grant Closeout EnhancementsPDF
Closeout - Quick Reference Guides - Getting StartedPDF
Closeout - Quick Reference Guides - Top 10 RemindersPDF
Closeout - User ManualPDFWord
Faculty Asset Search Tool User GuidePDF
PI Portal - OverviewPDF
PI Portal - User GuidePDF
PI Portal - Research Administrators User GuidePDF
Redistributions - Adjustment FormPDFWord
Redistributions - GSHI FY2017 Policy on Ledger 5 ProjectsPDFWord
Redistributions - GSHI (Graduate Student Health Insurance) Daily Rates - FY 2017PDFExcel
Redistributions - GSHI Daily Rates - FY 2016PDF
Redistributions - GSHI Daily Rates - FY 2015PDF
Redistributions - GSHI Daily Rates - FY 2014PDF
Report2Web - Access InstructionsPDFWord
Report2Web - User GuidePDF
Systems Upgrades - Project Phases GuidePDF
Systems Upgrades - Project / Speed Type Inquiry GuidePDF
Systems - BA-148 Form (request for Pre-Award or Segment) Replaced by the Chartfield Request
Wolfpack Reporting System - User Guide PDFWord
Wolfpack Reporting - Quick Reference GuidePDF
Wolfpack Reporting System - Report 18 Quick Reference (PI)PDF
Wolfpack Reporting System - Report 18 Quick Reference (Administrative Version)PDF
Wolfpack Reporting System 2.0 - Transition Guide"coming soon""coming soon"

TEARS & Cost Share

The Employee Activity Reporting System
TEARS - FISCAL YEAR Effort Report Certification InstructionsPDFWord
TEARS - SUMMER Effort Report Certification InstructionsPDFWord
TEARS - Department Head Effort Report Certification InstructionsPDFWord
TEARS - User’s Manual (TEARS Coordinators)PDFWord
TEARS - TEARS FAQ’s for PI’sPDF
TEARS - TEARS FAQ’s for PI’s - Brochure FormatPDF
TEARS - College TEARS CoordinatorsPDFExcel
TEARS - Subject/Not Subject to TEARS (linked from Human Resources)PDF
TEARS - Cost Sharing & TEARS Top 10 Reminders for CollegesPDF
TEARS - Cost Sharing and TEARS ChecklistPDF
Cost Share - Cost Sharing and TEARS ChecklistPDF
Cost Share - Cost Sharing - Quick Reference Guide: Top 10 RemindersPDF
Earnings Codes - Subject/Not Subject to TEARS (HR Link)PDF
Cost Share - Non-TEARS After the Fact Cost Sharing Documentation memoPDFWord
Cost Share - Regular Monthly After the Fact Cost Sharing Documentation memoPDFWord

Uniform Guidance

Uniform Guidance - COFAR FAQ’s (updated Nov 2014)PDF
Uniform Guidance - Principal Investigator Certification FormPDF
Uniform Guidance - Training Slides – 2 Hour Research Admin Workshops – February, 2015PDF
Uniform Guidance - Grid – Post Award IssuesPDF
Uniform Guidance - Subpart E Cost Principles (previously A-21) NCSU Training SlidesPDF
Uniform Guidance - Subpart D Post Award (previously A-110) NCSU Training SlidesPDF
Uniform Guidance - Overview of Pending UG IssuesPDF

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