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Send an e-mail to firstname.lastname@example.org or call Susan Peaslee at 919-515-8013 or Danny Humphrey at 919-515-8011.
Always provide the following pertinent information when you call or e-mail:
- Employee Name
- Employee PS ID number
- Employee is Biweekly or Monthly
- Pay Period(s) that need to be redistributed
- Explain what type of problem you are having that is preventing you from performing the redistribution.
Redistributions affecting contract/grant (ledger 5) account codes must be prepared on a timely basis, but no later than 90 days after payroll charges post to the account. Effective February 18, 2010, redistributions for monthly employees and graduate students paid from a contract and grant account code that are over 90 days must be entered by the Office of Contracts and Grants. Redistributions for temporary employees will continue to be processed by campus. When a redistribution is entered into the system after the 90 day period (3 pay cycles for monthly employees and 6 pay cycles for bi-weekly employees) the user will receive an e-mail that the redistribution is out of compliance and requires additional justification and approval. The action will be pending in the system until the justification has been approved by the Director of the Office of Contracts and Grants. Once the Director approves the redistribution it will approved by Contracts and Grants in the system and process in the next payroll that processes. Refer to policy information online.
The Redistributions Adjustment Form along with the requested change in salary distribution must be submitted to Contracts and Grants justifying the late adjustment of charges. For temporary employees, a copy of the redistribution should be submitted with the form. The form should be addressed to the Director of the Office of Contracts and Grants and must be signed by the Dean (or Director for non-college units).
The form must indicate:
- Why the adjustment is necessary,
- The impact of the adjustment on the employee’s effort certification,
- Why the adjustment was not prepared within the 90-day period allowed, and
- For graduate student redistributions, the journal number from the financials system for the transfer of the applicable tuition and graduate student health insurance.
The form should also include the affected employee ID and payroll ID(s). This form should be prepared and all necessary signatures obtained before the redistribution is processed in the system. If the appropriate documentation has not been submitted and approved by Contracts and Grants within 60 days of the redistribution submission, the Office of Contracts and Grants may delete the redistribution.
NOTE: The Retroactive Payroll Adjustment Form is only required when a 5 ledger is changing on a redistribution.
- I have submitted a justification for a redistribution over 90 days. How do I know if it is approved?
To check the status of a redistribution that required approval follow these steps:
- Log in to MyPack Portal.
- Go to: Human Resources Systems > Payroll for North America > Payroll Distribution > NCSU Redistributions > Update/Inquiry Redistributions.
- In the drop-down menu next to CNG APPROVAL you can select either the Pending C&G approval or C&G has approved options.
- This will bring up a list in of your redistributions that are either pending approval or that have been approved.
If you are moving a monthly employee or temporary bi-weekly their benefits will move in proportion with the salary being moved.
If you are moving a graduate student their Graduate Student Health Insurance (GSHI) and tuition have to be moved via a financials journal. The reason these benefits do not move in proportion to the salary is that they are posted onto the project that is funding the student’s salary via a journal. The GSHI is paid to the insurance company directly from the Graduate School. The tuition is completed as an internal transfer from the Cashier’s Office to the project that is funding the students salary. Once these charges have been applied on a project it is the college’s responsibility to ensure that it is moved in proportion with the salary when any changes are made in the student’s distribution.